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Audit Trail Log

Unlike the Dispense Summary feature, the Audit Trail option offers complete tracking of user activity and instrument logs that can be exported in a .PDF file. The Audit Trail option can be accessed from the Tools menu in the MANTIS software.

This topic covers the following sections:

 

Audit Trail Option

Important: In order to enable the Audit Trail feature, you need to activate the User Management license and select the Audit Trail Options in the Role Management window. For more information, see Managing the User Roles. Contact FORMULATRIX support for further assistance and/or to purchase the license.

Audit Trail Overview

In the Audit Trail window, you can set the audit trail log components and export the .PDF file by using the following functionalities:

 

Exporting the Audit Trail Log File

Prerequisites:

 

To export the audit trail log:

  1. In the Audit Trail window, select a time range of the log files you want to export by clicking the dropdown button in the provided fields.

    Select the Time Range of the Audit Trail Log

  2. OPTIONAL: Define the export location of your preference by following the steps below:

    1. Click the Change button under the options menu bar.

    2. Select the destination folder or create a new one in the Browse For Folder window.

    3. Click OK.

    Note: To centralize the log files, MANTIS will revert the modified Audit Trail folder to the default location after you close the Audit Trail window. Repeat steps a-c if you want to select the destination location for the next log report.

  3. Choose from the following options to export the log file.

  4. OPTIONAL: Enter a password when the Set New Audit Trail Document window appears.

  5. Click OK. Your log file will be automatically saved on the defined location.

    The Audit Trail Log .PDF File Has Been Successfully Exported

Managing the Audit Trail Log Components

In the Audit Trail Settings window, you can manage which log components will be displayed in the Audit Trail file and/or saved in the storage for the next file export. Follow the instructions below to configure the audit trail log components.

Note: The Dispense Summary Log, User Action Logs, and Error Logs components are the default settings when you access the Audit Trail Settings window for the first time.

To manage log file components:

  1. In the Audit Trail window, click the Audit Trail Settings button .

  2. In the Audit Trail Settings window, choose from the following options:

     

    Important: Any unsaved log components will not be exported in the next audit trail export file. We recommend saving all log components by selecting the checkboxes under the Save to Storage column.

    Log Components in the Audit Trail Settings Window

  3. Click OK when you’re done.

 

Setting Up the PDF Log File Encryption Password

To ensure your dispense log security, you can add password protection to the exported PDF file.

 

To set the password authentication:

  1. In the Audit Trail window, click the Enable Password Protection option .

    Select the Enable Password Protection Option

  2. A password entry window will appear when you export a selected or all available log files.

    Set New Audit Trail Document Window

  3. Type a password in the New Password field with at least 8 characters.

    Note: Each exported PDF file can be assigned a unique password. Use this password to open the exported file.

  4. Click OK when you’re done. The file will be automatically exported to your defined location.

  5. To open the exported file, go to the audit trail log file directory or click the View Export Directory button for quicker access.

  6. Type the password in the Password entry window.

    Password Authentication Window

  7. Click OK to access the file.

 

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