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User Management

You can now manage the user roles and control the access to dispense configuration in MANTIS from the User Management feature. By using this, you can keep the multiple users in your lab more organized, as each user will have their own dispense/protocol configuration, user name, and password. To enable this feature, you must set the User Control option under the Options menu to Enable.

Activating User Control From the Security Settings Under the Options Menu

When the User Control option is enabled, the MANTIS software will prompt you to login using your username and password. Then, you can access the User Management menustrip at the upper right corner of the MANTIS software window.

User Management Menustrip at the Upper Right Corner of the MANTIS Software Window

From there, you can use the user management feature as follows:

The User Management menu is only accessible to an administrator. In this menu, you can manage users as explained below.
- Add a new user.
- Modify the existing user: change current password, reset other user’s password, and edit user’s information.
- Remove existing users, activate/deactivate users, and unlock users.
For more information, see Setting Up and Managing Users.

User Management Window

Each user in the User Management window will be listed and labelled based on their role and status. There are four user statuses available.
- New — The user has just been added to the User Management, but has not activated or logged in to the MANTIS software.
- Active — The user has logged in using the assigned Username and Password.
- Inactive — Previously logged in as an active user, but has been deactivated by administrator. This user will not be able to login, unless the administrator or authorized user reactivate the user.
- Locked — An active user who has reached the maximum number of failed attempts when logging in to the MANTIS software. This user can only be unlocked by the administrator or authorized user.

The Role Management window is only accessible to an administrator. Here, you can assign or revoke access of the MANTIS software functionality for each role. You can also add, duplicate, rename, and remove the user role.

Role Management Window

There are three default user roles available in MANTIS: Administrator, Supervisor, and Operator. Each role has its own permissions that allow them to access different features in the MANTIS software. You cannot change the permissions of the default user roles, but you can add a new one or duplicate the existing role to customize permissions. For more information, see Managing the User Roles.

Read the table below to check the default user role and software functionality permission.

Accessible MANTIS Software Functionality	Description	Default User Roles and Permissions
Accessible MANTIS Software Functionality	Description	Administrator	Supervisor	Operator
Load Dispense List	Permits access to all features related to the loading dispense list process: Open Dispense List and Load Protocols options under the File menu, and Open Dispense List buttonunder the Dispense List Manager. Dispense List Auto Load settings in the Options menu. Dispense List History panel. Dispense List History Button	✔	✔	✔
Modify Dispense List	Grants access to all features related to modifying/editing dispense list, including: Features in the Dispense List Designer. Dispense List Manager, Import Dispense Data, and Concentration Normalization options under the File menu. If you activate this option, the Dispense Settings tab and Assign Reagent to Input buttonare disabled.	-	✔	-
Delete Dispense List	Enables users to permanently remove dispense lists from the Open Dispense List and Dispense List Manager windows.	✔	-	-
User and Role Management	Allows users to access and edit the User Management and Role Management features. It also grants access to receive a notification email if any registered user failed to login, as well as the ability to unlock accounts.	✔	-	-
Well Volume View	Allows users to access the various views under the View Dispense List Editor dropdown. This the user to view the dispense design preview, volume error view, and summary view. For more information, see Designer View.	✔	✔	✔
Run Dispense	Enables users to access the Run Dispense and Run Dispense With Protocol buttons and all functionalities under the Device Control Panel. If you enable the Sequence Editor role access, you can run dispense from the Sequence Editor window.	-	-	✔
Chip Input Controls	Grants access to the Input Control Panel to run the prime, wash, recovery, and check leak (dispensing with CF chips) activities. For more information, see Input Control Panel.	✔	✔	✔
Device Controls	Allows access to the MANTIS device tools, including: Plate alignment Pressure regulator Purging tool Pneumatic system check	✔	✔	✔
Arm Controls	Permits access to the MANTIS arm control, including: Home motors Move the MANTIS arms (idle, install chips, etc.) Motion Controller Pad function	✔	✔	✔
RFID Input Scan Controls	Enables manual scanning of RFID chips and all processes in the MANTIS software that are related to the use of RFID chips. For more information, see Using the RFID Functionality in MANTIS.	✔	✔	✔
Input Options	Allows access to the Input Option window in order to edit/modify the input source type settings, such as: Chip type (for non-RFID chips only) Input source type Pause for pipette tip refill Top up reagent Reagent configuration (for non-RFID chips only) For more information, see Input Control Panel.	-	✔	-
Instrument Tuning	Allows access to the MANTIS instrument calibration process, including: CF calibration LC3 calibration ACC calibration Stage tuning (deck geometry correction) If you activate the Reagent Editor role access, you can execute continuous flow reagent calibration from the Reagent List window.	-	✔	✔
Integration Services	Grants access to the MANTIS Integration Service (IS) feature under the Tools menu.	✔	✔	✔
Sequence Editor	Allows access to the Sequence Editor. For more information, see Sequence Editor. Availability of the Run/Pause Sequence and Stop Sequence buttons in the Sequence Editor window are based on user role permission for Run Dispense functionality.	-	✔	-
Plate Type Editor	Enables access to add, remove, and/or modify the plate type definitions from the Plate Type Editor wizard. For more information, see Adding Plate Types to the Plate Type Library.	-	✔	-
Liquid Class Editor	Gives access to the Liquid Classes window under the Tools menu. You can add, remove, and modify the available liquid classes in the MANTIS system. For more information, see Liquid Classes.	-	✔	-
Reagent Editor	Allows access to all reagent configuration functionalities in the MANTIS software, including: Adding reagents Deleting and modifying existing reagents Accessing reagent forms (prime, wash, dispense volumes, and all corresponding settings of the reagent properties)	-	✔	-
Data Management	Enables access to the MANTIS data directory feature. If you save the data in your local drive, you can access the Change Data Source feature to modify the source directory. If you activate the Help and Information access role, you can also access the data directories from the About Mantis window.	✔	-	-
Restore and Backup	Enables the restore backup file feature.	✔	-	-
Licensing and Software Update	Gives access to all licensing functionalities, including: License activation/reactivation Maintenance reminder options Check for Updates feature All corresponding functions to the software upgrade, support onsite visit maintenance reminder, etc.	✔	-	-
Help and Information	Grants access to the Help menu.	✔	✔	✔
Export Chip Dispense History	Enables exporting of chip dispense history as a .PDF file.	✔	✔	✔
View Dispense Summary	Gives access to the dispense summary preview in the Dispense Summary window.	✔	✔	✔
Export Dispense Summary	Enables exporting of the dispense summary as a .PDF file from the Dispense Summary window.	✔	✔	✔
View Audit Trail	Enables access to the audit trail log file preview in the Audit Trail window.	✔	✔	✔
Export Audit Trail Document	Allows exporting of the audit trail log in .PDF format.	✔	✔	✔
Audit Trail Options	Grants access to the Audit Trail settings feature in order to configure the log file components. For more information, see Audit Trail Log.	✔	-	-
Device Options	Permits access to all corresponding features to the MANTIS instrument configurations, including: motors, offset deck, hand, RFID validations, etc.	-	✔	-
Application Options	Allows access to all corresponding features to the MANTIS software configurations, including: email, password, auto load dispense list, etc.	✔	-	-

Each user role is represented by color code to easily differentiate the user’s access to different software features. The following colors represent the default roles and these colors cannot be modified.

Red for administrators
Blue for supervisors
Black for operators or regular users

Tip: See the Modify an Existing Role section to change the non-default role color.

To identify their role, users can view the color code displayed on the menustrip bar in the Dispense List Designer of the MANTIS software.

Red Menu Bar When an Administrator is Active

From the Profile option, you can check the user's profile and/or edit the basic information, such as Name, Surname, and Email Address in the Edit User window.

Edit User Window
To change your current password, go to the Change Password option and fill the required information in the provided fields.

Change Password Window

User Management

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