SKEP

KEP (Customs Declaration) is an important regulatory document that allows the temporary release of goods intended for subcontracting activities outside bonded zones. SKEP approval is required when PSL and PRO assign manufacturing tasks, such as coating, welding, or calibration, to PT Formulatrix Indonesia (FOI) as the internal subcontract vendor. Upon completion of the specialized tasks, the finished items are returned to their initial warehouse.

TIGA automates the creation of the following documents required for obtaining SKEP approval:

• Sub Contract Properties

• Guarantee Calculation Sheet (Lembar Perhitungan Jaminan)

• Conversion and Flow Sheet (Lembar Konversi dan Flow)

• Work Contract (Kontrak Kerja)

SKEP Process

SKEP Process

• Requesting a Subcontract

  The subcontracting process begins when an employee identifies the need to subcontract. The Secretary of Production or Engineer will help by defining the subcontracting process in the Subcontract Process table and detailing the items to be subcontracted in the Sub Contract Properties table. Once completed, a subcontract Work Order (WO) is created. After the WO status is Open to Buy, the Purchasing team creates a Purchase Order (PO).

• Generating Required Documents

  Once the PO is Approved, the Exim team uses the View SKEP action in the Work Orders table to generate the required SKEP documents. These documents are then submitted to SIPANJI, the customs system.

• Inputting SKEP Number

  After customs approves the submission and issues the SKEP, the Exim team inputs the SKEP number in the SKEP Number field within the SKEP Lists table.

Defining Subcontract Process

Define the specific activities that the subcontractor will perform by creating a record in the Subcontract Process table.

Subcontract Process Table

Adding Subcontract Properties

Once the subcontracting tasks are identified, input information about the final items, materials, and processes involved in the Subcontract Properties table.

Prerequisite:

• You must be a member of “Item Processor” group.

To create a subcontract property record:

1. Create a new record in the Subcontract Properties table.

2. Complete all required fields, such as the final product, its description, quantity, item IDs, and whether the item is a material or a process.

3. Select Create to finalize the subcontract properties entry.

Creating Work Order for Sub Contract

The secretary of production or engineer must create a subcontract Work Order (WO) by specifying the material, quantity, process, and the vendor handling the subcontract. The WO serves as a reference for the SKEP application.

To create a work order for subcontract:

1. Create a new record in the Work Orders table.

2. Complete the required fields and the Subcontract section:

   • Tick Subcontract checkbox to create a WO for subcontract work.

   • Link the Subcontract Process Name with the subcontract process record.

   • The Supplier ID field must be FOI, which automatically generates the Supplier Name as PT Formulatrix Indonesia.

     

     Subcontract Section in Work Orders Window

   Important

   • Add the recipient of the subcontract as Approver 1. The person will appear in the Work Contract sheet.

   • Add Exim member as Approver 2 or Approver 3.

   • Make sure the For Production field is unchecked.

3. Add final subcontracted items to the Work Order Line Items/Related Tables

Note

The secretary can review the data by checking the SKEP documents preview in the Work Orders table by clicking View SKEP. Then, click Download Preview.

Download Preview in View SKEP Window

Creating Purchase Order for Sub Contract

Once the work order is approved, the purchasing team will change its status to Open To Buy and create the PO. Once done, add the final subcontracted items to the Purchase Order Line Items/Related Tables.

Important

• Tick Subcontract checkbox to mark the PO as Sub Contract

• Select FOI as the vendor in the Supplier ID field of the Supplier section.

  

  Supplier and Recipient Sections

Generating SKEP Documents

After all required records are created, you can generate the documents for SKEP submission.

Prerequisite:

• You must be a member of “Subcontract Processor” group.

• WO status is Approved or Open to Buy.

To generate SKEP documents:

1. Select a WO record in the Work Orders table

2. Click View SKEP in the Actions menu.

   

   View SKEP Action

3. Check the details of the following documents in the View SKEP window:

   • Sub Contract Properties: Includes details of the finished item, quantities, process, materials used, and the raw materials involved.

     

     Sub Contract Properties

   • Guarantee Calculation Sheet: Provides a breakdown of materials used for subcontracting. The Exim team manually inputs calculations for customs duties, VAT (Value Added Tax), and other applicable tariffs and taxes based on customs incoming documents.

     

     Guarantee Calculation Sheet

   • Conversion Sheets and Flow: Lists the finished items and raw materials converted, including the percentage of their composition and any waste/scrap.

     

     Conversion Sheet and Flow

   • Work Contract: Serves as an official agreement between the goods owner and the subcontracting vendor, outlining the tasks and time frame for the subcontracted work.

     Note

     The Exim team uses this timeframe to request the SKEP validity period from customs.

     

     Work Contract

4. Select Download Preview to download and review the documents carefully.

5. Select Generate to proceed.

Post Condition:

Once the SKEP is generated, TIGA automatically creates:

• A contract number record in the Contract Numbers table.

  Note

  The generated SKEP documents will be stored in the Attachment/Related Tables of Contract Numbers table. Deleting a record also removes its attachments.

  

  Contract Numbers Table and Attachment/Related Tables

• SKEP list record in the SKEP Lists table.

  

  SKEP Lists Table

Submitting SKEP Documents via SIPANJI

After generating the required SKEP documents, the Exim team submits them to SIPANJI, the customs platform for managing permits and approvals related to customs activities. If the application is approved, customs issues an official approval letter with the SKEP number—otherwise, a letter with a reason for rejection is issued. The Exim team must revise the documents according to the feedback and resubmit the application.

An Approved SKEP Submission

Inputting SKEP Number

After receiving the SKEP Number from customs, the Exim team must input it in the SKEP List table.

Prerequisite:

• You must be a member of “Subcontract Processor” group.

To input SKEP number:

1. Open the SKEP Lists table and select the record you want to edit.

2. Input the SKEP number in SKEP Number field and select Update.

   

   SKEP Number Field

Related Topics:

• Creating Work Orders

• Creating Work Order Line Items

• Creating Purchase Orders

• Creating Purchase Order Line Items