Shipment Request Out Transaction

Items purchased and imported into Indonesia are not shipped directly but shipped and stored first in the FUSA warehouse, then aggregated and shipped to one of Formulatrix’s bonded warehouses in Indonesia. This process reduces shipping costs. The Shipment Request Out (SRO) facilitates the process of requesting the items to be forwarded to Indonesia. SRO creation involves the “Exim” team in Indonesia and the Shipping, Receiving, and Inventory manager in FUSA.

After creating a PO to ship purchased items from FUSA to bonded warehouses in Indonesia (PO Shipment), the “Purchasing” team will email a request to the “Exim” team to prepare an SRO.

Request to Create SRO Transaction

Request to Create SRO Transaction

To create an SRO:

  1. Open the Transactions table.

    Or

    Select your PO Shipment in the Shipments table, then open the Transactions table from Related Tables.

  2. Create a new record.

  3. In the Create New Transactions window, complete the fields below.

    Field Name

    Instructions

    Issuance Type

    Select Shipment Request Out.

    Warehouse

    Refer to the Company ID column in the PO Shipment to complete the Warehouse field.

    • PSL: FUSA - Salatiga PRO

    • PSM: FUSA - Semarang

    • FOR: FUSA - Salatiga

    • FORB: FUSA - Bandung

    Example: If the Company ID is PSL, then select FUSA - Salatiga PRO.

    Employee

    Select your name from the list.

    Purchase Order ID

    Select a specific PO shipment ID.

    Tip

    The PO Shipment ID is in the SRO request email.

    Tracking Number

    Select your Purchase Order ID from the Shipment table. It is linked to a specific tracking number.

    Note

    • You do not need to complete this field if you create an SRO from the Shipments table.

    • The Shipping, Receiving, and Inventory manager will update the Tracking Number when the ordered items are ready to ship.

    Note

    You can leave other fields blank as they are not required to create SRO transactions.

  4. Click Create in the lower-right corner of the Create New Transactions window.

Post Condition:

TIGA generates an Open SRO and the TLI (Transaction Line Items) only if the value of the Shipped To Indo Discrepancy column in the PO Shipment’s POLI is greater than 0.

Open Shipment Request Out Transaction

Open Shipment Request Out Transaction

Note

The Shipping, Receiving, and Inventory manager will check and confirm the items, then manually update the SRO status to Closed.