User Account Management

The User Account Management feature in aµtoPULSE allows you to assign roles and control access to restricted settings. This helps keep multiple users organized and prevents unauthorized access to the instrument.

You can manage users from the User Management page, which is accessible from the Account navigation bar. To manage users, you must log in to an account that has administrator privileges.

Selecting the User Management Option

User Management Page

User Roles

There are two user roles:

• Regular User: As a regular user, you can access core instrument functions, such as creating and running protocols. A regular user is also granted access to edit basic account info.

• Administrator: As an administrator, in addition to accessing core instrument functions, you can set up and manage user accounts through the User Management page. Only administrators can access advanced functions.

See the table below for more detailed functions each role can access:

Accessible Functionality	Description	Regular User	Administrator
Create, Edit, and Run Protocols	Access all features in the Explorer and Editor pages.	✔	✔
Runtime Status	Access the Status page to monitor the current protocol status; view and download the protocol summary.	✔	✔
Event Log	Export the instrument logs from the Reports menu.	✔	✔
Audit Trail	Export all user actions and instrument logs from the Reports menu.	✘	✔
Protocol Results	View, download, and/or remove the results of previously run protocols from the Reports menu.	✔	✔
Labware Manager	Access the Labware Manager page to recalibrate the registered labware.	✘	✔
Calibrate the Scales	Recalibrate the scales on each Station from the Tools menu.	✔	✔
Manual Control	Access the Manual Control page from the Tools menu for instrument calibration and/or troubleshooting functions. including: Return the gantry to the homing position Set Station movement Configure pressure or vacuum settings Control the chip’s valve	✔	✔
Sequencer	Create and run manual tasks for labware transfers and profiles directly from the Sequencer page. Volume tracking is not required, and these sequences are not part of a protocol.	✔	✔
User Account Info	View and change user account info such as Name, Email, and Password from the Account menu.	✔	✔
User Management	Create, edit, and/or reset user accounts from the User Management page.	✘	✔
Software Update and License Activation	Update the software version and activate the license from the About page.	✘	✔

Setting Up and Managing Users

Creating a New Account (Administrator only)

1. In the User Management page, click .

2. Enter the new user’s account information in the provided fields as follows:

   1. Username

   2. Password

      Important

      aµtoPULSE generates a temporary password for first login. Copy it before clicking CREATE, and share it with new users; they will be prompted to change it at login.

   3. Name

   4. Email (optional)

   5. Role (select Administrator or Regular User)

3. Click CREATE.

   

   Create New Account Dialog

Editing an Account

To edit your account:

1. Click Account from the navigation bar, then select Account.

   

   Selecting the Account Option

2. In the Account dialog, edit the Name and Email.

   

   Edit Account Dialog

Note

Username and Role cannot be changed.

3. When you’re done, click SAVE.

To edit an existing account (Administrator only):

1. Open the User Management page and select the account you want to edit. Then, click Edit .

2. In the Edit Account dialog, change the user’s information as follows:

   • Name

   • Email

   • Role

   • Account Status:

     • ACTIVE: The user will be able to log into their account and use the instrument.

     • INACTIVE: The user will be unable to log into their account and use the instrument.

     Note

     Username cannot be changed.

3. When you’re done, click SAVE.

   

   Edit Account Dialog

Changing the Current Password

Note

This instruction applies only to your own account.

1. Click Account from the navigation bar, then select Change Password.

   

   Selecting the Change Password Option

2. Enter your current password and new password in the provided fields.

   

   Change Password Dialog

   Important

   The Password must follow the specific format as shown in the tooltip .

   

   Password Format Tooltip

3. Click SAVE. Your new password is ready to be used on the next login.

Resetting an Account’s Password (Administrator only)

A password needs to be reset if the user experiences login issues or forgets their password.

1. Open the User Management page. Then, select an account and click Reset .

2. Click RESET PASSWORD to confirm.

   

   Reset Password Dialog

3. aµtoPULSE generates a temporary password for the account’s owner. Copy and share this password for the user to log in with.

   

   Generated Temporary Password

4. Once logged in, the user will be prompted to change their password.

   

   Change Password Dialog

Related Topics:

• Software Overview

• Creating a Protocol